Info for IUVS users

Guidelines for Proposal Submission

When to apply

The Call for Proposals deadline occurs twice a year, typically on March 15 and September 15. The exact dates are advertised on this website of Elettra.

Beamtime proposal submission

Proposals must be uploaded and submitted to the Elettra Virtual Unified Office (VUO). Before writing a proposal, you and your collaborators must register on the VUO. 

Feedback from the local contacts

In order to be able to get back to you with feedback on the proposal feasibility, we warmly encourage you to upload your proposal on VUO at least one week before the deadline. Interaction with the local contacts is highly recommended. Don't hesitate to discuss with us the experimental plan in detail during the writing of your proposal. 

Modifying our instruments

Any new instrumental developments and/or special sample environment need special and careful preparation. They have to be organized in close coordination with the beamline responsible. 

Peer Review evaluation

The proposals are reviewed by an independent Panel, the Elettra Proposal Review Panel (PRP), after their feasibility has been assessed by the beamline coordinators. The PRP is composed of experts in various fields of synchrotron radiation research evaluates the scientific merit of the proposals. The main criteria for evaluation are the following: expected impact of the experiments, topicality, probability to produce one or more publications on highly cited scientific journals, potential to help solving important technologically or socially relevant problems, possible development of a new application of synchrotron radiation.

Financial support

In order to find out the latest news on the financial support options that are available please visit the Elettra User Office web pages. Partial support schemes for Italian users are currently available. A dedicated scheme for non EC members is provided by the ICTP.

After your proposal is accepted

Scheduling accepted proposals

The beamline coordinator takes care of contacting all of the users whose proposals have been accepted, following the rank indicated by the Review Panel. We try to arrange the beamtime calendar keeping into account the experiment requirements and your specific needs.

Fill the Access Request in advance through VUO!

Most importantly, don't forget to fill the Access Request form for all the participants to the experiment through the VUO account. Timing for the submission of the Access Request varies according to Users Categories: General Users, Research Team Members and Collaborators must submit their Access Form at least two weeks before the experiment. Italian Users must submit their Request at least one month before the experiment. Don’t forget to follow the Radiation Protection and Safety training for users through your VUO account. Once you will have passed the foreseen assessment-test, you will be able to download the corresponding declaration form. Sign the form and hand it over to ELETTRA reception on your arrival.


Sending us your instrumentation

During the scheduling of the various proposals, we carefully check with you whether we have all the necessary equipment for experiments. If something is missing, we make specific agreements so that you send us what is needed in time for the experiments (please follow the instructions given in the contacts section).

Important note concerning the funding

Funding agencies normally refund expenses in the time interval one day prior and after the beamtime. Thus, in the case you arrive earlier, your expenses ARE NOT COVERED. We invite you to check this with the Elettra User Office.

Before your arrival

The Elettra User Office webpages offer you advice on several topics regarding your staying at Elettra, including accommodation, car rental and how to reach the Elettra site

Contact us

Don't forget to contact us, so that we can arrange an appointment to meet at the beamline!

Ultima modifica il Giovedì, 18 Gennaio 2018 22:29