Info for Users

After your proposal is accepted

Scheduling accepted proposals

The beamline coordinator takes care of contacting all of the users whose proposals have been accepted, following the rank indicated by the Review Panel. We try to arrange the beamtime calendar keeping into account the experiment requirements and your specific needs.

Sending us your instrumentation

During the scheduling of the various proposals, we carefully check with you whether we have all the necessary equipment for  experiments. If something is missing, we make specific agreements so that you send us what is needed in time for the experiments (please follow the instructions given in the contacts section). Typically, we need to mount your Knudsen cells or evaporators, or replace the evaporant in one of ours. It is not uncommon that we need to receive your apparatus at least a month in advance. This happens because we can bake the system only during machine shutdowns.

Preparation of the experiments

In the case of complex experiments, e.g. experiments that require lengthy preparation, agreements can be made for you to begin to work a few days earlier than the official beginning of the beamtime. This might be useful when in-situ sample preparation is needed, or for the calibration of evaporators, or if complex instrumentation needs to be installed. If you need the Chemical Support Laboratory, please request it through VUO and fill the User Declaration Form for the Use of the Support Lab which must be signed by the Head of (user) Department of Institute before the beamtime

Read the Manual and print the HowTo/Troubleshooting sections

Even if local contacts will be present with you during the experiment, we advice to print a copy of the HowTo/Trouble shooting section of this web page,
Please read the Manual to check what instrumentation and tools will be available at the beamline.
If users need support lab please refer to this page:  User Support Lab.

For the Chemical Support Lab, here you can find a brief (not comprehensive) list of rules and instructions and a more detailed extract from the Support Laboratory Safety Procedure. However, users have to contact BEFORE the beamtime the responsible of the chem support Lab: Cristiano Pedersini: (cristiano.pedersini AT, be trained and authorized to use the support lab and fill a User Declaration Form for the Use of the Support Lab which must be signed by the Head of Department of Institute before the beamtime.

Before your arrival

The user office webpages offer you advice on several topics regarding your staying at Elettra, including accommodation, car rental and how to reach the Elettra site.

Please visit the USER AREA of the User Office for more details.

Important note concerning funding

Funding agencies normally refund expenses in the time interval one day prior and after the beamtime. Thus, in the case you arrive earlier, your expenses ARE NOT COVERED. We invite you to check this with the Elettra User Office.

Fill the Access Request in advance!

Most importantly, don't forget to fill in the Access Request from. Timing for the submission of the Access Request varies according to Users Categories: General Users, Research Team Members and Collaborators must submit their Access Form at least two weeks before the experiment. Italian Users must submit their Request at least one month before the experiment.

Contact us!

Don't forget to contact us, so that we can arrange an appointment to meet at the beamline!

Ultima modifica il Mercoledì, 20 Ottobre 2021 14:48