New EU access programme for Synchrotron radiation and Neutron Facilities: NEPHEWS
Funding will be allocated to proposals with assigned shifts from the Review Panel, according to the ranking based on scientific merit, up to the limit of the maximum budget available for the Call and in accordance with the Specific Cooperation Agreements between Elettra Sincrotrone Trieste and the Partner Institutions. Priority will be granted to the following Widening Countries (Ukraine, Finland, Romania, Greece, Estonia, Poland, Serbia, Portugal) and Countries without facilities selected by the Project.
IMPORTANT: All publications directly linked to the work performed in the framework of the project must acknowledge the support of the EU NEPHEWS programme as follows:
"The research leading to this result has been co-funded by the project NEPHEWS under Grant Agreement No 101131414 from the EU Framework Programme for Research and Innovation Horizon Europe". Appropriate acknowledgement to Elettra Sincrotrone Trieste and beamline staff who participated in the experiment should also be added, according to the indications at https://www.elettra.eu/userarea/authorship-and-acknoledgements-policy.html.
In the Horizon Europe Programme, Authors should also add the following disclaimer: “Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union. Neither the European Union nor the Granting Authorities can be held responsible for them.”
NEPHEWS Evaluation Form
As indicated on the Elettra web page: https://www.elettra.eu/userarea/nephews-tna.html all NEPHEWS supported users must submit an evaluation form, as required by the Project Coordinator.
This evaluation form will be the basis for reporting travel and accommodation expenses.
Failing to submit the Questionnaire will prevent future funding under the Project.
Please, download the questionnaire, fill it in and then upload it to the VUO.
To download the questionnaire:
- access the official NEPHEWS website: https://beamtime.eu/programmes-support/tna/
- select the link "Evaluation" in the left menu
- select the link "Download NEPHEWS TNA evaluation form"
Once you have downloaded the file, you must fill in the questionnaire and then upload the file to the VUO maintaining the original format of the file (Microsoft Word).
Direct link to upload the questionnaire:
https://vuo.elettra.eu/pls/vuo/access_eusupport.show_print_access_request?FRM_ACCESS_ID=aaaaaaaa
Eligible proposals:
- Proposals that have clicked the “Financial Support Request” option AND the “Crucial“ option;
- Proposals that have clicked the “Financial Support Request” option BUT NOT the “Crucial” option;
- if you click the “Financial Support Request” option AND the option “Crucial“, in case of positive evaluation you will receive “Full support”. Please note: if the budget of the semester cannot cover all the requests, these proposals with a lower position in the rating list will not be allocated beamtime.
- if you click the “Financial Support Request” option BUT NOT the option “Crucial“, in case of positive evaluation you will receive “Partial support”. Please note: if the budget of the semester cannot cover all the requests, these proposals with a lower position in the rating list will be allocated beamtime BUT NOT funding.
- “Full support” = two funded reseachers from non italian institutions
- “Partial support” = one funded researcher from non italian institutions
- "Not supported” = no support allocated
PLEASE NOTE THAT ACCORDING TO THE NEW RULES OF EU PROGRAMME HORIZON EUROPE final eligibility will be determined based on the actual composition of the user group, i.e support will be granted if the majority of users who make up the research group have an affiliation in a country other than the country where the research infrastructure is located (in this case Italy).
Therefore all participants (both those who require support and the rest of the group) must send their Access Requests ALL TOGETHER at least one month before the experiment: http://www.elettra.trieste.it/userarea/access-request.html
Not complying with this indication may result in cancellation of the support.
Support and rembursement rules
For travel booking, complete your access request and then contact: . Tickets and hotels booked directly by users without the approval of the travels office may not be reimbursed.
Before the experiment
Each participant must submit to the Elettra Users Office an Access Request as “Funded User” at least one month before the arrival to Elettra. Since prices of tickets and hotels increase with time, failing to send a timely access request may prevent the group from getting support.
The Request must be sent including all the necessary information about the trip (e.g. arrival and departure dates, transport, etc.) and using the VUO procedure available at: https://vuo.elettra.trieste.it/pls/vuo/guest.startup.
Accommodation
The accommodation must be booked through Elettra - Sincrotrone Trieste Travel Office. All requests for travel and accommodation must be sent to :. The support will cover the costs of accommodation including breakfast and local tax. Users will be supported from one day before the experiment starting date to one day after the ending date. If the experiment requires an exceptionally complex onsite preparation, longer periods may be considered upon request.
Travel
- Flight: if you come by plane, Elettra Travel Office will book your flight directly. Please indicate any travel preferences / needs (itinerary, departure / arrival airport, travel dates, etc.) in the notes field of the access request.
- Train: reservations and payment will be made directly by the Elettra Travel Office. Please indicate any travel preferences in the notes field of the Access Request.
- Airport Shuttles may be booked directly by Elettra Travel Office.
- Private Car: if you travel by private car, Euro 0.16/km plus highway tolls will be reimbursed; please keep the original receipts/invoices.
-
Rental Car: the authorization and reimbursement of a rental vehicle can only be allowed if one or more of the following criteria is met:
· no availability of public transport
· cost effectiveness compared to public transport.
Please contact the Elettra User and Travel Office before making any reservation: In case of approval you will receive the instructions for reimbursement. - Taxi: taxi expenses will not be reimbursed unless excepitional circumstances occur and only upon agreement with the User Office. Please write to: .
Please Note: Tickets and hotels booked directly by users without the approval of the Elettra Travel office may not be reimbursed.
After the experiment - on line reimbursement request
If you have expenses to claim (car costs, tickets or other), please complete the online reimbursement form available in the VUO, in the section “Access Travel and Expenses Reimbursement”. Reimbursement claims must be sent WITHIN 90 DAYS from the experiment ending date. Claims arriving after such date will not be processed. Payments will be sent via bank money transfer, normally within three months after receiving the documentation.
You will be asked to upload the copy of the receipts in VUO form, but in case of paper receipts these will have to be sent in original by surface mail to the address below:
Travel Office
Elettra-Sincrotrone Trieste S.C.p.A.
34149 Basovizza
Trieste, ITALY
Contacts
For information concerning access procedures to the laboratory:
